X5 data anonymisation schedule

X5 data anonymisation schedule
Personal data Data retention period and anonymisation

Collaborator PI name

Collaborator contact name

Collaborator email address

Collaborator PI name – all costing types except trial costings – last update date + 10 years. Trial costings – last update date + 5 years. Data will be anonymised with ‘blank title, Anon, Anon’.

Collaborator contact and email address:

  • Approved pre-award costings (plus other pre-award costing types (any status)) with no associated award/post-award costings – 2 years after date funder decision status set to ‘rejected by funder’
  • Approved award and post-award costings (plus associated pre-award costing types (any status)) – costing awarded end date + 1 year
  • Trial costings and other costing types where costing not approved – last update date + 5 years

Contact name – data will be anonymised with ’Anon’. Email address– data will be anonymised with ‘Anon’

Funder project specific contact – name

Funder project specific contact – email

Funder project specific contact – telephone number

  • Approved pre-award costings (plus other pre-award costing types (any status)) with no associated award/post-award costings – 2 years after date funder decision status set to ‘rejected by funder’ 
  • Approved award and post-award costings (plus other associated pre-award costing types (any status)) – costing awarded end date + 1 year
  • Trial costings and other costing types where costing not approved – last update date + 5 years

Name, email and telephone number – will be anonymised with ‘Anon’.

Note (may contain personal data)
  • Approved pre-award costings (plus other costing types (any status)) where no associated award/post-award costings – 2 years after date funder decision status set to ‘rejected by funder’
  • Approved award and post-award costings (plus other associated pre-award costing types (any status)) – costing awarded end date + 1 year
  • Trial costings and other costing types where costing not approved – last update date + 5 years

Note – will be anonymised with ‘Note deleted for GDPR purposes please contact X5 helpdesk if you require details’.

 

Helpdesk


X5helpdesk@it.ox.ac.uk
01865 (2)80089