Getting started

Update your Elements profile to make it easier for users of Research@Oxford to find your research

The information about you and your research in Research@Oxford comes from Symplectic Elements.

To realise the benefits of Research@Oxford we encourage you to add a profile photo and complete sections of your Elements profile that Research@Oxford's search function uses: your overview, research interests, fields of research and geographic focus.

If you have time, enhance your profile by adding links to web pages, videos and professional activities.

 

Select an option below to learn how to…

Your profile picture is someone’s first impression of you. It gives others insight into who you are as a person.

To upload a profile photo to Elements the picture needs to be

  • A supported file type: png, gif, or jpg
  • Less than 6MB
  • Stored on the same computer you use to log in to Elements

To add your photo

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Click on the ‘Upload a photo’ link
  5. A pop up will offer you the choice to browse your PC to select your picture, or drag it to the area indicated
  6. Crop your uploaded photo to fit the square format as required, and ‘save’
  7. Click ‘View Profile’ at the top of the page to exit edit mode and review your changes

Allow for up to 2 minutes before refreshing Research@Oxford to view your photo

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

The About section of your Elements profile includes an ‘overview’ and ‘research interests’ that map to About and Research tabs in Research@Oxford respectively.

To edit your overview

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Scroll down to the About section
  5. Click on the ‘+ add’ or ‘edit’ buttons to the right of Overview
  6. Type in or paste your Overview content in to the free-text area
  7. Click the ‘save’ button

Allow for up to 2 minutes before refreshing Research@Oxford to view your updates

Use the same steps to add your ‘research interests’ to your Elements profile

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

The Fields of Research labels you add to your Elements profile will appear as ‘tags’ in Research@Oxford for users to search by and filter search results.

As part of implementing Research@Oxford, Fields of Research labels were automatically added to your Elements profile based on keywords associated with your publications.

To add more Fields of Research:

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Scroll down to the labels section
  5. Click on the ‘Add' or 'Manage label’ button to the right of ‘Fields of Research (2008)’
  6. The ‘Edit labels’ window opens
  7. Begin typing your keyword in to the search bar.
  8. As you write a drop-down menu will appear with potential labels from the ontology that match the word(s) you are typing
  9. Click on a label from the menu to select it, and
  10. Click the ‘add’ button to confirm your selection
  11. Repeat steps 7 - 10 above to add more labels from the Fields of Research (2008) ontology
  12. Click the ‘save changes’ button
  13. Close the ‘Edit labels’ window by clicking on the ‘X’ top right

To delete a Field of Research from your Elements profile

  1. Repeat steps 1 - 6 above
  2. Click on the 'X' within the label to remove it
  3. Click the ‘save changes’ button
  4. Close the ‘Edit labels’ window by clicking on the ‘X’ top right

Allow for up to 2 minutes before refreshing Research@Oxford to view your tags

If a keyword you want to use is not included in the Fields of Research ontology, incorporate it within the overview or research interests' section(s) of your Elements profile for the search function of Research@Oxford to find.

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

 

The Geographic Focus labels you add to your Elements profile will enable users of Research@Oxford to filter their search results.

To add a Geographic Focus label:

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Scroll down to the labels section
  5. Click on the ‘add label’ button to the right of ‘Geographic Focus’
  6. The 'Edit labels' window opens
  7. Begin typing a location in the search bar
  8. As you write a drop-down menu will appear with potential labels that match the location you are typing
  9. Click on the label from the menu to select it, and
  10. Click the 'add' button to confirm your selection
  11. Repeat steps 7 - 10 add more labels
  12. Click the 'save changes' button
  13. Close the 'Edit labels' window by clicking on the 'X' top right

Allow for up to 2 minutes for Research@Oxford to update

If a location you want to use is not included in the Geographic Focus label scheme, incorporate it within the overview or research interests' section(s) of your Elements profile for the search function of Research@Oxford to find.

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

 

You can direct users of Research@Oxford to other webpages such as a dept. website, personal website, blogs, or social media by adding URLs (Uniform Resource Locators) to your Elements profile.

To add a URL,

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Scroll down to the Addresses section
  5. Click on ‘+ Add a web address’
  6. Select the type from the drop-down menu, add a label/name for the link and paste the URL of the web page you want users of Research@Oxford to view.
  7. Click the ‘save’ button

Allow for up to 2 minutes before refreshing Research@Oxford to view your links in the left sidebar of your profile.

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

 

 

You can add a video from YouTube to your Elements profile for users of Research@Oxford to view.

You will need to copy the YouTube link via the share button below your video at YouTube.com.

To add a YouTube video,

  1. Log in to Elements
  2. Click on the ‘EDIT MY PROFILE’ link below your name/photo on your homepage
  3. Your profile page opens in Edit mode
  4. Scroll down to the Media section
  5. Click on ‘+ Add a video’
  6. Add a label/name for the video, paste the YouTube link into the URL field, and add an accessible description for screen reader users.
  7. Click the ‘save’ button

Allow for up to 2 minutes before refreshing Research@Oxford to view the video in the About section.

For further help and guidance, see the relevant section of the Elements user guide Edit your profile

 

There are sixteen types of professional activities for you to record in Elements.

 

To add a professional activity

  1. Log in to Elements
  2. Click on the ‘ADD NEW’ link at the bottom left of the Professional activities tile on your homepage
  3. Select the appropriate type of record for your professional activity e.g. Public Lecture
  4. Complete the pop-up form with details of the activity e.g. Lecture series or event
  5. Click the ‘save’ button

Allow for up to 2 minutes before refreshing Research@Oxford to view the record of your professional activity in the Professional section.

For further help and guidance, see the relevant section of the Elements user guide Add professional activities

 

 

Visit Research@Oxford >

 

Update Elements profile > 

Useful links

Contact

For guidance or further information about Research@Oxford email:

symplectic@admin.ox.ac.uk