Researchers must follow local government guidance for each Country/Territory where research will be conducted, keeping in mind that overseas rules and guidance will be subject to change. Any in-person research approved by a University ethics committee may need to be amended or paused to comply with revised guidance in the location of the research activity.
In the first instance, you should contact your local unit or department for guidance and advice.
The Safety Office's guidance on travel and fieldwork risk assessments must be followed. Note that a risk assessment will also be needed if local researchers are going to conduct research on behalf of University of Oxford researchers.
The risk assessment must give:
- details of current COVID-19 situation in the territory in which the study will be conducted
- confirmation that conducting research activity is in line with local government or ministry of health guidance
- risk mitigation steps that you will be taking (for example use of PPE, social distancing, hand hygiene, enhanced cleaning, training of staff)
- confirmation that your local unit or department and the local ethics committee are satisfied that it is safe for the study to resume or start
- progress of vaccination rollout in the location of the research
The ethics application should also include details of how any risks to the researchers, research participants or other people involved in the research will be addressed.
Where there is a high risk of transmission of COVID-19, the extent of any in-person contact and the measures taken by the research team to reduce the risk of transmission of COVID-19 must be explained to participants in advance in order to inform decisions about participating.
A risk assessment proforma should be available from your department or faculty. If not, please use the form available from the Safety Office's Overseas travel and fieldwork webpage or refer to the Safety Office's guidance or Risk assessment webpage for further guidance.
Additional Information where a bespoke territory-specific insurance policy is required for the research (for applicants to OxTREC)
Where you wish to resume a paused study you should notify the University’s Risk and Insurance team (firstname.lastname@example.org) of your intention to resume or start.
If it becomes necessary to suspend research where additional territory-specific insurance is in place, please notify the University’s Risk and Insurance team (via email@example.com). This will enable them to liaise with the insurer to facilitate, where possible, an extension or temporary suspension of the bespoke insurance.
If you have any additional questions or require any further guidance / advice, please contact the OxTREC secretariat (firstname.lastname@example.org).